Greg Mathis Charter High School: Creating a Custom Portal

Web Design: Creating a Custom School Registration Portal

Creating a secure portal for filling out, storing, and sending forms requires technical expertise in several different areas. In creating a custom portal for Greg Mathis Charter High School, our goal was to create a secure online portal to allow parents to sign their children up for school. We needed to gather a variety of information about each student from health conditions to school supplies. It was important that we create a way for parents to complete the sign-up process in multiple sittings, authorize each form, and send them to the school.

Our portal needed to allow for a simple process to login, fill out forms, and submit them. Let’s take a look at how we accomplished each step.

Step 1- Login:

Parents create a unique account that allows them to access all of the forms needed for enrollment and to edit previous entries. We’ve streamlined the process to be easy for many forms to be completed at one time or across several days. After completing and signing each form, the user is given the option to continue to the next form or to save their progress and return to the process later.

Step 2- Fill Out Forms:

The school provided us with the packet of forms which they typically use at the start of each school year. These forms were printed, scanned in, retyped, and re-formatted. To correctly build each form, we identified a WordPress plugin that allowed us to create custom fields for entries such as dates, times, numbers, and names. We could specify the fields that were required.

The school signup process consisted of 30 forms. Each was formatted to be aesthetically pleasing and easy to understand. Imputing the forms took several days. We set each form up to show whether or not it has been completed and to allow for future edits.

Step 3- Submit:

Every form is equipped with a digital signature field. Each form is then signed and dated so that all information provided is marked as approved by the parent. We secured each form with reCAPTCHA protection to protect from spam submissions and preserve security. After that, we set up a delivery process that would allow each form to be sent to the school in PDF form once completed. This way, the school could easily keep records for each student and sign them up for the new school year as usual.

Conclusion:

With the start of the school year approaching, ADVYON’s expert team worked tirelessly to make a user-friendly, high tech portal for this local high school. Both our team and the clients were very pleased with the end results. If your business needs a secure portal built for banking, medical forms, or any other secure sign-ups, please contact our team at (843) 324-5824 to see how we can help.

Watch our video for more details on the project!